Intake Administrator2020-06-26T10:49:52+00:00

Intake Administrator

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Intake Administrator

  • SERVICE THE POSITION IS FOR : Hospice of Holland
  • POSITION REPORTS TO: Admissions Manager
  • DEPARTMENT: 12 – Admissions

  • HOURS: M-f 8:30 to 5:30

Job Description Summary

Responsible for managing all aspects of patient intake, referral, and admission scheduling process.

Essential Job Functions

  1. Manages all patient referral, intake, and ​admission scheduling operations, including maintaining
    accurate records for admitted, postponed, cancelled and pending referrals.
  2. Coordinates the communication of pertinent information with the interdisciplinary team and
    physicians during the referral and admission process.
  3. Supports the interdisciplinary team through patient data entry, documentation and record keeping.
  4. Gathers, collates, and reports referral and admission statistics.
  5. Works with Admissions Registered Nurses (ARNS) to coordinate Hospice admissions and maintain customer service with referral sources.
  6. Establishes and maintains positive working relationships with current and potential referral sources.
  7. Ensures compliance with the policies of Hospice of Holland, Inc. and with all state, federal, and other referral and admission requirements.
  8. Assists in developing, implementing, and evaluating the effectiveness of Hospice admission policies, in coordination with Admissions
  9. Manager and the Director of Business Development.
  10. Maintains comprehensive working knowledge of community resources and assists patients in accessing community resources should the patient not be admitted to Hospice care.
  11. Attends staff meetings and department functions as appropriate.
  12. The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
  13. All employees are required to comply with the policies and procedures of Hospice of Holland, Inc. and with all state, federal, and other regulatory requirements. They will also comply with confidentiality laws as described in the Notice of Privacy Practices.

Job Qualifications:

Education and Experience:

  1. High school diploma required with some continued education preferred.
  2. Minimum of two years experience in a support function where frequent customer contact is a vital part of role. Work in a medical or Hospice setting preferred.
  3. Excellent communication and public relations skills.
  4. Basic computer skills in Word and Excel and the ability to type.
  5. Able to work as part of an interdisciplinary team. Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in performing job responsibilities.

physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee must also be required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust and focus. The employee must occasionally lift and/or move up to 50 pounds.

Working Conditions:

  1. Will work inside.
  2. Will have close exposure to computer screens.
  3. Will be required to meet deadlines, occasionally with severe time constraints.

Supervision/Direction:

The incumbent normally receives little instruction or control on day-to-day work and receives general instructions on new assignments. The employee receives guidance in terms of assignments and objectives. Only the final results of work are typically reviewed. The employee is expected to plan the sequence of detailed steps to accomplish the work using experience and education. The employee is expected to solve through initiative, most problems of detail that come up in the course of work. The employee is expected to be able to interpret policies and guidelines and apply them to routine situations that arise. They are personally responsible for accomplishing prescribed results and objectives, and have considerable freedom while the work is in progress. The employee may provide technical/informational guidance to someone as a content expert.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is also required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust and focus. The employee may also be required to repeat the same hand, arm or finger motion many times.

Working Conditions:

  1. May be exposed to extremes of heat and cold in all weather conditions. Must drive in various weather conditions on roads in varying degrees of repair.
  2. Subject to varying and unpredictable situations. Handles emergency or crisis situations. Travel required.

Continuing Education Requirements:

Hospice personnel are expected to participate in appropriate continuing education as may be requested and/or required by their immediate supervisor. In addition, Hospice personnel are expected to accept personal responsibility for other educational activities to enhance job-related skills and abilities. Must complete Hospice Orientation Training (HOP)sessions as determine by their supervisor.

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